Principal Gifts Associate

Reports to:

Vice President, Principal Gifts


Summary of Position:

Provide high level support to the Principal Gifts team for all administrative functions that support and enable a high-functioning team to achieve principal gift fundraising success. The Principal Gifts Associate is involved in almost all areas of the department’s functions.


Essential Responsibilities and Duties:
  • Monitor and track principal gifts related actions, including, but not limited to: 
    • Status updates, activities and proposals; track solicitations.
    • Create & maintain Principal Gifts meeting calendar for tracking of key meetings between prospects and donors, Weizmann president, CEO, VPs and other leadership and constituents.
    • Track principal gifts prospects & donor visits on the Weizmann campus.
  • Responsible for data entry in Raiser's Edge and NXT on the above items in coordination with Principal Gifts team.
  • Create & produce correspondence: acknowledgement letters, memos, proposal cover documents and other internal and external communications.
  • Submit proposal requests in coordination with Principal Gifts fundraisers.
  • Calendaring and scheduling of strategy calls and meetings for team with CEO and other senior leadership, record and transcribe minutes, track follow-up activities and prepare development collateral materials (e.g. briefing memos, bios).
  • Schedule meetings between principal gift fundraisers, prospects and donors in collaboration with the Principal Gifts team.
  • Collaborate with Donor Relations & National Programs team to coordinate visit requests to the Weizmann campus.
  • Assist with portfolio review research preparation and reporting.
  • Process expenses via internal expense reporting system.
  • Handle day-to-day internal administrative office tasks such as travel/hotel arrangements for dept., etc.
  • Type various correspondence and reports; proofread all materials; create mail merge mailings.
  • Organize and maintain department files.
  • Participate in special projects, as assigned.


Skills and Abilities Required:
  • Experience and knowledge of Blackbaud Raiser’s Edge/NXT software a must.
  • Superior computer skills, including experience in all MS Office programs (Word, Excel, PowerPoint and Outlook).
  • Excellent written, oral communication and proofreading skills. Grammatical accuracy essential.
  • Knowledge of CMS for websites, with HTML helpful.
  • Ability to perform administrative tasks at a high level, and to work independently on self-directed projects as well as part of a team.
  • Ability to multi-task in a fast-paced environment and demonstrate efficient time management skills. Ability to prioritize workload.
  • Highly organized. Attention to detail, with 100% follow-through.
  • Excellent interpersonal and telephone skills; outstanding customer service skills; articulate and comfortable dealing with staff at all levels and with donors.
  • Energetic and resourceful team player.
  • Bachelor’s degree, minimum 2-4 years comparable work experience in an office setting. 


To apply, please click on the link below.

ACWIS is an equal opportunity employer.